Event Planners – What Makes The Perfect Venue For Your Clients?

As an event planner, one of your biggest challenges is finding the right venue for your clients.

You need to find a venue that doesn’t just provide the right facilities for the event, but one that’s also in a central location for your client and their guests.

So what facilities make “The perfect venue” for your event planning needs? Let’s have a look at some of the most important.

Space

You need a venue large enough to host the event you’re planning. A small, intimate venue is going to be no use if you’re trying to organize a complex product launch, with an expected turnout of 200+ people.

Make sure the venues you look at are the correct size for your event. Is there more than one space open for hire?  Do they have any special VIP areas or private facilities?

Audio and Visual Capabilities

Whether you’re running a private corporate party or high energy product launch, you’re going to need some form of sound and lighting for the event.
It’s very important you check your venue has up to date equipment, and everything’s in full working order. A good turn-key venue will have a full lighting and sound box so you can put on anything from a DJ and disco, to a standup comedian or awards presentation.

Look out for other audio and visual facilities like roll-down white boards and projectors, and these come in particularly handy for hosting corporate meetings and presentations.

Food and Drink

No good corporate events venue will come without extensive food and drink facilities. You’ll want a venue that has at least one bar (although bigger venues should have more), and onsite dining facilities.

Do they have their own chefs and waiting staff or would you be expected to supply your own? Can you bring in your own caterers if you wish? A good venue won’t tie you in to using their caterers if you want to bring in your own chosen company.

Service is of vital importance to any good event so you’ll want to know the onsite staff are down to earth, friendly, and attentive. Also double check whether there’ll be a surcharge for using these staff. Some venues will try and hit you with hidden costs.

Security

Arranging your own event security can be time consuming and costly. If you’re lucky enough to find a venue that provides its own security staff for your events, then you’ve hit the jackpot.

They’ll already be fully trained and insured.  Most importantly,  they’ll know the venue inside out, which makes their job easier, and gives you one less thing to worry about.

Some venues will also provide you with valets and reception staff on the night, who’ll be there to welcome your guests and make them feel at home. This is always a nice touch for your client.

Location

The last and possibly most important thing to look for in a good corporate events venue is a central location. You want to pick somewhere that’s centrally based and very close to as many different modes of transport as possible.

Some of the best venues will be close by to other buildings or places or interest, and this makes them even better suited to your event planning needs.
Be sure to take a guided tour of any potential venue on your list so you can check out the facilities before you book. The last thing you want is to book the venue, only to discover on the day it’s not suitable for your event.

So if you’re an event planner looking for the perfect venue in San Francisco for one of your clients, then 46 MINNA is definitely a space you’d want to check out. For more info or to arrange for a site visit, please contact our Director of Corporate and Private Events, Dennise Allred, at events@46minna.com.

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